Your Purchase — Setup Guide

You're 10 minutes away from a fully organised wedding.

Follow these steps and you'll have everything — budget, vendors, guests, timeline — running in one Notion workspace by the time you finish your coffee.

Duplicate the template into Notion

Click the button below. Notion will open the template in your browser — you'll see a "Duplicate" button in the top-right corner. Click it, and the entire workspace copies into your Notion account in under 30 seconds.

Open Template in Notion →

Don't have a Notion account? It's free. Sign up at notion.so — the free plan is all you need.

Set your wedding date

Open the Dashboard page. You'll see a "Wedding Date" property at the top. Click it and enter your date. Every countdown, deadline, and timeline task recalculates automatically from this date. Do this first — everything else flows from it.

Set your total budget

Open the Budget Tracker. At the top you'll see a "Total Budget" field. Enter your number. Every category — venue, catering, photography, flowers, music — has a budgeted and paid column. Notion formulas calculate remaining automatically. No spreadsheet needed.

Add your vendors

Open Vendor Manager. Add each supplier: name, category, price quoted, deposit amount, deposit due date, final payment due date. Each vendor links to the Budget Tracker automatically — when you mark a payment as paid, the budget updates.

Start with confirmed vendors first (venue, photographer, catering). Add the rest as you book.

Import your guest list

Open Guest List & RSVPs. Add each guest: name, relationship, email, dietary requirements, plus-one status. The RSVP status field has views pre-built — "Not yet RSVP'd", "Confirmed", "Declined" — so you always know where you stand. Table assignments link to seating once you're ready.

Review the Planning Timeline

Open Planning Timeline. It runs 18 months out to the wedding day. Every major task is pre-populated — order save the dates, book caterer tasting, send invitations, confirm headcount. Filter by month, assign tasks to yourself or your partner. Check things off as you go.

Everything included in your workspace

◎ Dashboard — Wedding countdown, budget remaining, overdue tasks, next vendor payment at a glance
◎ Budget Tracker — Total budget, per-category breakdown, auto-calculated remaining, overdue flags
◎ Vendor Manager — All suppliers, payment tracking, contract status, linked to budget
◎ Guest List & RSVPs — Names, addresses, dietary, RSVP status, plus-ones, table assignments
◎ Planning Timeline — 18-month task list, pre-populated with every task couples forget
◎ Wedding Day Schedule — Minute-by-minute, role-based columns for all parties
◎ Ceremony Planner — Order of service, readings, music cues
◎ Wedding Party Tracker — Bridesmaids, groomsmen, roles, outfit notes, contact details
◎ Mood Board & Vision — Colour palette, inspiration links, Pinterest-style image gallery in Notion
◎ Post-Wedding Gift Log — Track gifts received and thank-you cards sent
◎ Name Change Checklist — Every document, agency, and account you'll need to update

Your 5 email scripts — copy, paste, send

Script 01

Initial vendor enquiry

Subject: Enquiry — [Wedding Date] — [Your Names] Hi [Name], We're planning our wedding on [date] at [venue / location], and we're looking for a [photographer / florist / caterer / etc.]. We came across your work and loved [specific thing — a photo, a style, a menu]. We'd love to know if you're available on our date and whether you'd be open to a call to discuss. We're a couple of [brief description — e.g. "laid-back people who want candid shots over posed ones"]. Happy to share more details if helpful. [Your names]

Script 02

Requesting a formal quote

Subject: Quote request — [Wedding Date] — [Your Names] Hi [Name], Thank you for our conversation — we're excited about working with you. Could you send over a formal quote for [service] on [date]? Our venue is [name], we're expecting [approx. guest count] guests, and our [brief requirements — e.g. "ceremony starts at 3pm, reception until midnight"]. We'd also appreciate knowing: deposit amount and due date, full payment timeline, and what's included vs. what's extra. We're aiming to confirm our vendors by [date]. [Your names]

Script 03

RSVP reminder to guests

Subject: Quick reminder — RSVP for [Your Names]' wedding Hi [Name], We're getting close to our RSVP deadline for our wedding on [date] and we haven't heard back from you yet — we just wanted to make sure this didn't slip through! Could you let us know by [deadline] whether you'll be joining us? We'd love to have you there. [RSVP link or reply-by instructions] If you have any questions, just reply to this email. With love, [Your names]

Script 04

Chasing a vendor who hasn't responded

Subject: Following up — [Your Names] — [Wedding Date] Hi [Name], I sent an enquiry / quote request on [date] and wanted to follow up in case it landed in spam or got lost. We're still very interested in working with you — our wedding is [date] and we're trying to confirm our team by [your deadline]. If you're available and interested, could you let me know? If your diary is full for that date, no problem at all — just good to know either way. Thanks, [Your names]

Script 05

Politely negotiating price

Subject: Re: Quote — [Your Names] — [Wedding Date] Hi [Name], Thank you for sending this over — we love your work and you're at the top of our list. Your quote came in at [amount], which is above what we'd budgeted for this area. Our budget for [service] is [your figure]. Is there any flexibility, or a version of your offering that would fit closer to that number? We'd genuinely prefer to work with you if we can make the numbers work — happy to discuss what's possible. [Your names]